Shipping Hazardous Materials

Cary Institute Shipping Policy

No person will ship any dangerous goods from the Cary Institute Millbrook Campus or any other Cary Institute locations without proper approval and training. If you need to ship dangerous goods and you are not trained, you will be directed to the Safety Officer or a Cary Institute Shipping Designee.

No persons will ship any forbidden items in accordance with the IATA Dangerous Goods listing or the DOT Hazardous Material tables. All persons will report any quantity in accordance with all local, federal and international regulations.

If any reportable quantity (single container) is shipped, it will be notated in shipping description and if the shipment is broken it will be called and reported in accordance with all regulations and agency requirements.

Click here for Cary Institute Dangerous and Hazardous Goods Shipping and Guidance Policy

Cary Institute Front Desk Personnel

  • Review shipping requests that come to the front desk.

  • Alert the Safety Officer or Designee of any dangerous goods in a shipment.

  • Stop any potential dangerous good from being shipped if it is not being shipped by a trained Shipping Designee.

  • Direct shipper to the proper person.

  • Provide a copy of all shipping papers processed of dangerous goods to the Safety Officer.

  • Provide a Listing of Shipping Designee

Cary Institute Shipping Designee

  • Attend training every 2 years.

  • Ship in accordance with IATA, DOT, and carriers’ specifications.

  • Classify hazardous material that is being shipped.

  • Select proper shipping description.

  • Select proper packaging.

  • Prepare shipping papers when required (Dangerous Goods – IATA, Bill of Lading – DOT).

  • Label and mark all packages in accordance with guidelines.

  • Provide a copy of all shipping papers to the Safety Officer.

  • Provide all shipping containers.

  • Arrange for pickup of all packages containing hazardous material.

  • When required, provide a 24-hour contact number. The number must be answered for the duration of shipment, in the event of an unexpected event. If unable to complete this task, contract with an approved outside vendor for 24/7 emergency telephone services.

  • Offer placards, if required.

  • Ensure compliance with shipments for which they sign the paperwork.

  • Follow federal regulations for shipping ground.

  • Follow international and federal regulations when shipping air.

  • Follow all carrier specific regulations for shipping.

  • Bears ultimate responsibility and liability for properly performing these tasks.

Items Potentially Classified as Hazardous (list is not comprehensive)

  • Dry ice

  • Lithium batteries

  • Chemicals

  • Biological products

  • Fixed or preserved samples

Additional Information for Shipping

Locally Soured Dry Ice


Chemtrec - Provides 24 hour emergency response if contracted prior to shipping

International Air Transport Association (IATA) - is a trade association of the world's airlines responsible for international air regulations

Pipeline and Hazardous Materials Safety Administration (PHMSA) - Mission is to protect people and the environment by advancing the safe transportation of materials

Shipping Guidelines from Shippers

Fed Ex - General Packaging Guidelines

Fed Ex - Service Guide

Fed Ex - Bill of Lading and required shipping papers

UPS - General Packaging Guidelines

UPS - How to safely package and Ship Batteries

UPS - How to Ship Internationally

UPS - International Shipping

UPS - How to prepare your shipment

USPS - Postal Explorer

USPS - Customer's Guide to Mailing

USPS - Hazardous Restricted and Perishable

Emergency Response Guidebook - ERG2020